Bookable resources
Carts, staff and equipment each carry their own calendar, so “are we free” is a question about the thing being booked, not about a person’s memory.
Live todayAll industriesEvents & coffee · live
A pop-up bar that pops up ready.
Run the whole cart. From one login. Event coffee bars, carts and pop-ups run their catalog, orders and money in one place — built for a business that sets up somewhere new every week. Book the gig, load the menu, pour.
Book a demoThe gig is booked, costed and poured from one place.
A pop-up lives or dies on three questions: can I take this date, will it make money, and can I take payment when I get there. Most carts answer those across a calendar app, a spreadsheet and a card reader that knows nothing about either. Here they are one record.
Two carts, one Saturday, no double-book.
Every bookable thing — a cart, a barista, an espresso machine — is a resource with its own calendar. Hold a date while a host decides, confirm it when they pay, and the system will not let the same cart be promised twice.
- Double-booking is impossible, not merely discouraged. The no-overlap rule is a constraint inside the database — not a check in a screen that a second tab, a phone or a colleague could slip past.
- The margin is known before you pour. Cost of goods is priced from the recipes you already keep, so a gig shows its gross margin while you are still quoting it.
app.mangroveitsoftware.com/events
MangroveEventsResourcesCatalogFinance
Saturday, 23 August
2 carts · 3 staff · 1 date still held
Booked value$3,240This Saturday
Est. margin68.4%↑ +4.1From your recipes
Win rate61%Enquiry to booked
C1Hartley wedding · Cart 111:00–16:00 · 180 covers · Mia + SamCONFIRMED
C2Riverside market · Cart 208:00–14:00 · walk-up · BilalCONFIRMED
C1Office launch · Cart 115:30–18:00 — overlaps Hartley by 30 minREFUSED
C2Bramwell 40th · Cart 2Held until Friday · deposit not paidHELD
Hartley wedding — cost of goods
Coffee$318
Milk & syrup$188
Cups & lids$130
Priced from your recipes · gross margin 68.4% before you load the van
Everything a cart actually needs.
Holds that expire
Pencil a host in while they decide. A hold is a real state — not a note in a calendar that someone forgets to clear.
Live todayA public booking page
Your own link a host can book from without an account. It shows only what you have made bookable, and an unknown or paused page gives nothing away.
Live todayMargin per gig
Cost of goods priced straight off your recipes, so every event carries its own gross margin instead of a guess reconciled weeks later.
Live todayWhich gigs to chase
Win rate, booked value, demand by month and weekday, and which hosts are worth most over time — plain arithmetic on your own bookings, at no AI cost.
Live todayThe same till as a restaurant
The cart runs the identical point of sale a dining room does. One catalog, one set of numbers, no separate “events” ledger to reconcile.
Live todayFour apps and a notebook, retired.
How a cart usually runsOn Mangrove
A shared calendar, and a quiet fear that someone promised the same cart twice.The database refuses the second booking. There is no version of the day where both hosts turn up.
Margin worked out after the event, from receipts, if at all.Margin shows while you are quoting, priced from the recipes you already keep.
Enquiries in a DM, a form and an inbox — chased by memory.One booking link, one pipeline, and a win rate that tells you which gigs are worth answering first.
A card reader that knows nothing about the menu, and a separate spreadsheet for events.The cart’s till is the system. Sales land in the same finance the rest of the business uses.
What you get
What an events business switches on.
Three tiers, and no surprises in the bill: what every Mangrove product comes with, what somebody books you, you turn up, you get paid needs on top of that, and what else you can switch on. Mangrove for Events & Coffee includes all of it — you never pay per tool, and there is no module you have to buy.
Comes with every Mangrove product7
HomeTeamTasksWe run itDocumentsAlertsAudit logSettings
What events, coffee cart or pop-up needs7
Events & bookingsCustomersCatalogInventoryMoneyReportsMarketingWe run it
Switch on any time, at no extra cost4
Command CenterEstimatesFilesOrders & POS
Add-ons cost nothing extra. They are separate only because most businesses of this kind do not switch them on in the first week.
Need something none of these do? The studio builds it — same team, and we have done it before.
The awkward hour
The day doesn’t go to plan. It rarely does.
Software demos well on the happy path. What decides whether you keep it is the hour it goes wrong. These are four that happen to an events business, and what happens next.
Two gigs want the same cart.
Every bookable thing has its own calendar and a no-overlap rule inside the database — double-booking is impossible, not discouraged.
A host wants to hold a date without paying.
Hold it. The date shows as held rather than booked, and it releases itself if the deposit never arrives.
You quoted a gig that loses money.
Cost of goods comes off the recipes you already keep, so the margin is on screen while you are still quoting.
The venue has no reception.
The cart keeps selling on the tablet and syncs when it finds a signal — the gig does not stop for the network.
Pricing
One rate, per person who logs in.
A cart is a small crew and a big calendar. This is priced per person who logs in, not per event and not per pop-up, and with no setup quoted on top of it.
$450per user, per yearThe subscription for Mangrove for Events & Coffee. One rate for everyone who logs in, billed annually.
What it covers
- Everything described on this page
- Every module listed, switched on or off as you like
- Support 12 hours a day, 5 days a week
- Setup, updates and hosting of the software itself
- No implementation project — you are running the week you sign
Extras, only if you ask
- 24/7 support — $1,500 a year
- The AI tier — $2,500 a year
Not included
- Card processing — your processor’s own rate, paid to them
- Hardware — this runs on ordinary ~$170 tablets you can buy anywhere
Buy a year at a time and renew, or buy several years up front — renewal pricing is confirmed with you at renewal. The 24/7 option is the service previously called Premium, not a second charge on top of it. Your data exports whenever you want it.
What it’s worth
The price is the easy part.
What software like this is worth is not a number we get to invent. Below is what other people measured, with the source on every one — set against a $450 bill.
$450per user, per year — everything on this page
- $1.23a day, per user
- 41venti caramel macchiatos, spread across twelve months
- $0to set up, and no implementation project to schedule
$7.23returned for every dollar spent on business systems — measured on software that bills per user and quotes the setup on top. Ours does neither.Nucleus Research, 2014 — five years of their own ROI case studies ↗36%of the average founder’s week goes on small administrative tasks — invoicing, data entry, chasing paper.Time Etc, 2023 — 251 US entrepreneurs, reported in Forbes ↗45%of small business owners lose a full day a week or more to people paperwork alone.Oasis, a Paychex company, 2019 — study of nearly 300 US businesses ↗
Read those as figures for this kind of software, published by other people — not as measurements of Mangrove for Events & Coffee. Two of the three come from companies that sell a remedy for the problem they measured; we have named all three, and dated them, so you can weigh that yourself.
$7.23 back on a dollar is a ratio, and the dollars underneath it were much larger dollars. Mainstream software at a typical $35 per user per month is about $420 a year for each person who logs in, and quotes the setup on top of that. We are not going to pretend the ratio multiplies cleanly onto a smaller bill; nobody has measured that. What we can say is which half of it we control. Per person, we made the denominator $450 — and there is no setup line under it.
Where the hours actually come back
Double-booking becomes impossible.The no-overlap rule lives in the database, not in a screen a second tab could slip past.
Margin is known while you quote.Cost of goods comes off the recipes you keep, so a bad gig is visible before you agree to it.
The cart sells without signal.It keeps taking orders offline and syncs later — the venue’s reception stops being your problem.
Everything above · every event · $450 per user / year · no implementation project